Associations » Create one!

Everything you need to create a SUS Association!

First of all, what's an association? A student association is run by UFV students who serve to represent all students within their academic discipline. As such, student groups that do not have a clear academic degree or trade program are designated as clubs. For example, there is a Business Administration Student Association (BASA) as students in that degree program require a representative voice, however the Pre-Med Club not being tied to an academic program is composed of students only representing themselves within a shared mutual interest.

As a UFV SUS Association, you will be eligible for free reservations in the Student Union Building, the ability to apply for funding, boothing opportunities, and access to other resources.

If you have any questions, please contact


Here is a step by step guide to get you started!

1.- Print the CHECKLIST and the REGISTRATION PACKAGE . Your Checklist must be attached to the top of your registration package.
2.- Get a minimum of three and a maximum of five executives* in your association. Don't forget your executives will need to sign the registration package (P. 2).
3.- The association president must sign the Student Association Disclaimer (P. 3).
4.- Read The CONSTITUTION GUIDELINES here, and write up your own mandate and constitution (P.4).
5.- Now you're ready to begin recruiting at least 15 students who are currently registered SUS members. They will also need to sign the membership list (P. 5).
6.- The last signatures you'll need are the association president and treasurer who must sign the fund request policy (P. 6)
7.- You're almost finished! The last step is to submit a printed copy of your registration package to the Student Union Society Office (SUB1109), or submit a scanned copy to the Clubs and Associations Officer with the subject: "Association Registration Request" at .
8.- Wait to be contacted by the Clubs and Associations Officer regarding your association registration status. (Estimated Processing Time: 1-3 weeks).
*Remember: When you are completing your annual re-registration, you need to hold an Annual General Meeting and elect the Executives.  You can hold these elections at the meeting by giving everyone an opportunity to run for a position and then voting, or online through the myCampus Life portal. 
If you need help creating the elections online, contact the Clubs & Associations Officer at

Association member roles

1.       A President – The elected spokesperson who facilitates the direction of the group, ensures responsibilities and goals are fulfilled, and ensures that members are familiar with SUS policies and bylaws.

2.       A Treasurer – Handles financial matters including creating budgets and tracking receipts. Ensures fiscal responsibility for the association.

3.       A Secretary – Responsible for the governance of the club. Schedules meetings, sets agendas, takes minutes, and keeps documentation updated, accurate, and available to the membership.

4.      VP/Other Executives - You may choose to elect a Vice President or other Executive (such as Events Manager) up to a total of 5 executives. As these positions are customizable, build these positions to fit the needs of your organization.

5.       Association members - Those students registered in the association degree program, independent of their active participation or not. These students are represented by the elected executive to relevant administrative bodies.

Need a Guideline? here are some


- Association Registration Form SAMPLE
-Association Registration Minutes SAMPLE