Get Involved »Reservation Guide

Looking to plan an event on Campus?

If you're a registered student club or association needing space to host an event or hold a meeting, look no further than your own Student Union Building! All our reservable spaces are available to you at no charge when planning events for your members and/or other UFV students.
Note: SUS does not support external or commercial institutions or other societies booking spaces through student groups.

Steps for Reservation

  1. 1. Make sure your Club or Association is registered and acknowledged by the SUS
  2. 2. Submit an event request to the Student Services Department through the UFV-My Campus Life Portal.
  3. 3. Receive authorization for your event from the UFV Student Services Department
  4. 4. Visit the Club or Association reservation portal and submit a reservation (only Club or Association executives can submit a reservation request)
    1. 4.1 Please be as clear and extensive as possible, this will make all your process smoother. At this point your reservation status is as “requested” but the reservation is “not completed yet”.
    2. 4.2 If necessary you will receive an email from the SUB Facilities team requesting more information about your event.
    3. 4.3 Provide all information requested by the SUB Facilities Team
  5. 5. SUB Facilities Team will send you the event contract
  6. 6. Read, sign and send back the contract to the SUB Facilities team.
  7. 7. The SUB Facilities team will confirm your reservation (please keep this confirmation email available for any inquiries)
  8. 8. Enjoy event!
  9. 9. Clean up all garbage and all equipment used during the event
  1. Note: This includes UFV Departments & Societies and Public & Community Members
  2. 1. Submit a reservation request through appropriate portal.
    1. 1.1 Please be as clear and extensive as possible, this will make all your process smoother. At this point your reservation status is as “requested” but the reservation is "not completed yet"
    2. 1.2 If necessary you will receive an email from the SUB Facilities Team requesting more information about your event
    3. 1.3 Provide all information requested by the SUB Facilities Team
  3. 2. The SUB Facilities Team will send you a quote and an event contract
  4. 3. Read, sign, and send back the contract to the SUB Facilities Team
  5. 4. The SUB Facilities Team will confirm your reservation (please keep this confirmation email available for any inquiries)
  6. 5. Enjoy event!
  7. 6. Clean up all garbage and all equipment used during the event

Reservations Fee Schedule:

Note: We are currently improving our services in regards to setup, teardown, catering and table rentals. Please stay posted for updates.


Note: UFV Departments and incorporated UFV Societies are considered at the Internal Rate. All others fall under the External Rate category.

Related Links



Any questions or information regarding our spaces please contact facilities@ufvsus.ca.


Clubs & Associations Portal

Please note: UFV mandates any Club or Association event be approved through UFV Student Services using their Event Proposal Form found on MyCampusLife.

Clubs & Associations Reservations You will be redirected to an external website

UFV Departments & Societies Portal



UFV Departments & Societies Reservations You will be redirected to an external website

Public / Community Members Portal



Public & Community Reservations Note: You will be redirected to an external website.



Note: SUS does not support external or commercial instituitions or other socities booking spaces through student groups.


UFV campus reservations (not SUB)

* Does your club or association need to book a space outside the SUB? Please fill the reservation survey in
myCampus Life through the myUFV portal.

* Does your external group need to book a space outside the SUB? Please contact UFV Conference Services at: conferenceservices@ufv.ca